Furniture Audit Services
When considering an office move or refurbishment, conducting an early-stage audit of the existing furniture, fixtures, and equipment (FF&E) inventory can yield numerous benefits. Repurposing existing furniture not only saves money but also reduces the environmental impact of your project.
The Furnologists are engaged directly by clients or through appointed Project Managers or Interior Design companies. We strongly advocate for beginning your project by thoroughly assessing your current furniture inventory. This includes identifying opportunities to extend its usable life, whether for your upcoming project or for unwanted furniture, finding it a new suitable home through resale or charitable donation.
Our comprehensive furniture audit reports provide thoughtful recommendations aimed at maximising Environmental, Social, and Governance (ESG) outcomes. While furniture audits are typically conducted by the appointed furniture procurement company, conducting the audit beforehand can lead to significant benefits. Early-stage understanding of existing inventory allows for more robust financial and carbon budgeting for the project.
Our industry-leading furniture audit reports offer pragmatic, independent advice on optimal re-use and resale opportunities. These findings can inform the furniture package tender and assess dealer capabilities for managing this specialized process. Additionally, incorporating audit findings and potential reuse possibilities into Stage 3 design stages of the project enhances overall efficiency.
The Furnologists utilise a tailored furniture audit application to generate best-in-class reports. These reports feature detailed specification information accompanied by high-quality imagery for easy comprehension by clients and their professional delivery teams.
Our advice aims to achieve the most sustainable outcomes for clients' furniture inventory, aiding in ESG compliance. Initially, we collaborate with clients and their project managers to understand their furniture audit requirements and preferences for re-use. Subsequently, we conduct the audit to deliver a report that precisely aligns with their needs.
Our aim is to deliver actionable insights and recommendations that optimise your furniture assets in alignment with your organisational objectives and values. We place utmost importance on professionalism, discretion, and client satisfaction throughout the audit process.
The audit is conducted on-site using our proprietary audit software application, involving a meticulous documentation and photography process for each furniture type.
Upon completion, an audit report is generated containing the following information:
Product name/range
Manufacturer
Total quantity of each product type
Key dimensions and other specification details
Condition assessment
The audit report provides guidance on various re-use options, including:
Reuse within the upcoming project
Repurposing elsewhere within the client's corporate estate
Selling to the second-hand market or SMEs
Remanufacturing or reupholstering to suit new office designs
Repairing or cleaning for reuse in the project
Charitable donation
Returning to the original manufacturer
Ethical clearance for recycling
By offering a comprehensive range of re-use recommendations, we ensure that your furniture assets are optimally utilised, contributing to sustainability and cost-effectiveness in your organisation's operations.
Audit Process
1) Initial Consultation
We schedule an online or in-person meeting to introduce ourselves and understand your audit requirements within the context of your ESG (Environmental, Social, and Governance) and project goals.
This meeting allows us to address any questions you may have and discuss any specific considerations.
We provide an overview of our audit process and the information we require to carry it out successfully.
We understand the importance of sensitivity and trust when conducting audits in your offices.
2) Primary Visit - Walk Around
To familiarise ourselves with your offices and security considerations, we conduct an initial walk-around.
This supports us plan the necessary resources and time for the audit.
During the walk-around, we gain an understanding of your existing furniture and provide initial advice.
3) On-Site Audit
Our auditors schedule a convenient time to visit your offices for a comprehensive audit.
Prior to the audit, we request up-to-date floor plans and specific departmental information.
We can conduct the audit independently or escorted, depending on your preference.
We require access to all areas included in the audit and may take photographs and measurements discreetly.
4) Completion of Audit - Off-Site
After completing the on-site audit, we require up to a week to prepare our audit report.
The report is circulated to you, and we are available to address any questions or concerns regarding recommendations and assumptions.
5) Next Steps
After reviewing the audit report and recommendations, we schedule a follow-up meeting to discuss further actions.
We provide guidance providers who can carry out the specialist works of: clearance, re-manufacture, resale, or donation options for your organisation's furniture and provide reporting at the end of the project to be used internal and external ESG messaging about the project.
Advanced Audit Services
Carbon Reporting on Existing Furniture In addition to our standard audit services, we offer an optional extra: carbon benchmark figures for each piece of furniture. These figures contribute to a comprehensive carbon savings report at the project's conclusion. Furthermore, we provide insights into the carbon implications of remanufacturing products, helping clients assess the viability of such endeavours in relation to carbon footprint.
3D Digital Twin of Existing Office
Leveraging cutting-edge digital camera technology, our audit process includes creating a 3D visual twin of your office space. This innovative approach captures all existing furniture, fixtures, and equipment (FF&E) on-site during the audit. Each furniture piece is meticulously tagged and cross-referenced with the audit report.
Benefits of Creating a 3D Visual Twin
Comprehensive Documentation: The 3D visual twin offers detailed documentation of the furniture layout, configuration, and placement within the space, facilitating thorough analysis of the inventory.
Virtual Walkthroughs: Clients and auditors can explore the space remotely through virtual walkthroughs, promoting collaboration and decision-making without physical site visits.
Visual Assessment: The immersive visualisation allows for clear assessment of furniture condition, quality, and functionality, aiding in maintenance planning and resale considerations.
Enhanced Communication: Serving as a powerful communication tool, the 3D twin facilitates clear communication of audit findings and recommendations among stakeholders.
Future Planning: The detailed spatial data supports future planning and decision-making regarding furniture upgrades or space optimisations.
Remote Collaboration: Enables real-time collaboration between stakeholders, promoting flexibility and inclusivity in the audit process.
Overall, creating a 3D visual twin enhances the efficiency, accuracy, and effectiveness of the furniture audit process. It provides a valuable digital asset that supports data-driven decision-making, fosters collaboration, and facilitates informed planning for optimising furniture assets and workspace environments.
